Executive Assistant To CEO, Tallahassee

Executive Assistant 

This is an entry level position that is responsible for the day to day administrative functions within the corporate office through the oversight of the CEO. The position requires outstanding interpersonal and communication skills to carrying out the duties and responsibilities of the position, meeting and exceeding the Company’s commitment to internal and external stakeholders.

Essential functions:

• Receive, direct and relay telephone messages, email communications, and fax messages
• Maintain a friendly and professional demeanor and be quick to offer assistance or support as often and as regular, as needed
• Direct inquiries from the general public to the appropriate team members
• Receive and deliver the mail
• Open and date stamp all general correspondence
• Maintain the general filing system and file all correspondence
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls
• Make preparations for staff and board meetings
• Maintain an adequate inventory of office supplies
• Provide administrative support as requested
• Develop and maintain a current and accurate filing system – as applicable to functional areas of support
• Coordinate the repair and maintenance of office equipment
• Answer all incoming calls and handle caller’s inquiries whenever possible
• Re-direct calls as appropriate and take adequate messages when required
• Greet, assist and/or direct visitors to the corporate office
• Assist executives as requested

Additional Responsibilities:

Provide support in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment within the organization’s “day to day” accounting function.

Relies on experience and judgment to plan and accomplish goals.

Demonstrates the ability to look ahead and work from a contingency perspective when necessary.

Independent thinking is expected.

Qualifications

• A High School Diploma
• 3-5 years of related experience
• Outstanding communication and organizational skills
• Personal qualities of integrity, credibility, and unwavering commitment to Trulieve’s mission; a proactive problem solver that continually displays a can-do attitude and a willingness to get things done in a timely and efficient manner
• Outstanding telephone skills
• MS Office and email proficiency

Hourly wage will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position. This position will work an average of 40 hours per week and will be available “after hours” if an emergency situation should arise.